Document sharing is an essential part of collaborative business processes. If it is not done properly, it can leave the possibility for hackers to hijack sensitive files.
Secure Document Sharing involves the distribution of data that are considered confidential or private like personally identifiable information (PII), or protected health information (PHI). This includes work-in-progress files which are shared with colleagues for collaboration and review. It is often used in M&A activities, and requires a solution which allows large documents to be exchanged in the most secure online environment.
The most widely used method is through cloud-based secure file sharing solutions that permit users to access files online in a controlled way (e.g. printing, copying, or screenshot prevention are all common methods. It also offers an extensive access control system for shared folders and files, and can enable sophisticated security options, including audit trails and encryption.
Peer-to -peer document sharing is an alternative alternative. It allows computers to communicate directly with each other to transfer files, but without hosting them on central servers. It offers some advantages, including reduced storage requirements, faster transfer speeds and a more flexible experience. But it also comes with serious dangers, including accidental publication of private information, malware, viruses and worms. It is not recommended to use in environments that are under strict compliance regulations. Mimecast’s Secure Document Sharing Solution provides an extremely secure method for teams within an organization to share files with outside parties as well as internally. It can be triggered manually or automatically, based on administrator-defined policies. It also allows for different levels of collaboration and access to be in line with the organizational governance guidelines and best practices for secure sharing of documents.