When evaluating a new VDR, the first step is to determine what your specific needs are and how the device will be utilized in your business. This will help you decide what features and services you require. Then you can start evaluating the different options to see what is best suited to your business model. This will ensure that your business is getting the most benefit from the software. It will also prevent issues in the future like unaffordable excess costs for storage and users.
Choose the VDR that is secure, such as encryption and important link authentication protocols. In addition, a good VDR will include watermarks that make it difficult for viewers who are not authorized to copy or take screenshots of the documents. You can pick a VDR with IP restrictions or multi-factor authentication for access. It may also have an expiration date to limit how long users are allowed to access documents on their devices.
Examine whether the VDR has user management or document type approvals, since these are a great feature for many businesses. If your company is involved in the real estate industry and you are in the real estate industry, you may need to share confidential documents with third party companies as part of the loan syndication. A modern VDR with these features will create a collaborative, secure environment that makes it easy to share documents.
Finalize, consider how adaptable your VDR is to different operating systems and devices. Choose a vendor that has mobile apps, a universal search function and support through multiple channels like chat, email, and phone.